Why are companies in Strasbourg increasingly using private drivers for their seminars and events?

Strasbourg has become a must-visit destination for congresses, seminars, and corporate events. Between the European institutions, the Palais de la Musique et des Congrès (Music and Congress Hall), the Exhibition Center, the numerous 4- and 5-star hotels, and its proximity to several international airports, the city attracts a large number of French and international professionals every year.

In this context, the issue of mobility for teams, clients, and guests is paramount. Companies are looking for reliable, comfortable solutions that reflect their brand image. This is precisely why they are increasingly turning to private chauffeurs/VTCs (private hire vehicles) rather than traditional options (taxis, buses, rental cars).

1. A Premium Image to Enhance Your Brand

First and foremost, transportation is often the first physical contact a participant has with your event. Upon arrival at the TGV station or airport, a private chauffeur waiting with a high-end vehicle immediately sends a clear message:

the company is well-organized;

it values ​​its guests;

She values ​​attention to detail and comfort.

Conversely, asking a client or speaker to "take a taxi" or "figure out the tram" can give the impression of a lack of consideration, especially for VIPs, senior executives, or international partners.

Therefore, using a private chauffeur directly contributes to the brand image: professional, premium, and structured.

2. Considerable time savings for organizers

Furthermore, during a seminar or event, HR, communications, or event teams already have a significant workload: registrations, badges, venue booking, catering, technical aspects, etc. Adding transportation management (train schedules, taxi reservations, traffic problems, delays, etc.) further complicates the logistics.

With a private chauffeur service:

A single point of contact coordinates all journeys (arrivals, departures, transfers between hotels, meeting venues, and restaurants).

Schedules are planned in advance and then adjusted as needed.

Organizers have a clear schedule: who arrives when, who is in which vehicle, at what time, and where.

In case of unforeseen circumstances (flight delays, program changes), a simple message to the driver or coordinator is all it takes to adjust the routes.

As a result, internal teams can free up their time and focus on the event content rather than transportation logistics.

3. Greater comfort and peace of mind for participants

Employees, speakers, or clients invited to a seminar often have busy days: presentations, workshops, meetings, networking… Forcing them to change trams, find a taxi, or drive a rental car after a long day is neither comfortable nor productive.

On the contrary, a private driver allows you to:

relax between key moments (a quiet break, the ability to make phone calls or answer emails in the vehicle);

travel in comfort, especially in a van or a high-end sedan;

travel in a small group, which fosters informal exchanges and team cohesion;

reduce fatigue, particularly at the end of the evening or after a business dinner.

This added comfort is reflected in participant engagement and the overall quality of the experience.

4. Optimized Group and Scheduling Management

During a professional event, you often have to manage different scenarios:

a main group to transport between the train station, hotel, and seminar venue;

a few VIPs to be taken care of separately, in more spacious or discreet vehicles;

staggered arrival times (multiple trains, flights, etc.);

evening transfers to a restaurant, a tourist site, or a team-building activity.

The private driver is accustomed to this type of arrangement. They can:

provide 7- or 8-seater vans for groups;

make individual sedans available for management or important guests;

adapt to the specific time and traffic constraints of Strasbourg (Christmas markets, matches, events, trade shows).

In short, they offer a customized solution, unlike traditional transportation, which is standardized.

5. Budget Control and Clear Billing

Contrary to what one might think, a private driver service is not always more expensive. Instead of multiple taxi fares or individual expense reports, it is often more advantageous to:

book a transfer package (train station → hotel, hotel → seminar venue, etc.);

arrange for hourly or daily rental of the necessary vans and sedans.

For the company, this offers several advantages:

Booked in advance, with no unpleasant surprises due to traffic or detours;

A single invoice covering all services, easily sent to accounting;

Simplified tracking: no need to collect multiple receipts from each participant.

Furthermore, for recurring collaborations (annual seminars, client visits, executive travel), it is possible to establish a preferential rate schedule and gain long-term visibility.

6. Safety and Professionalism at the Heart of the Service

Finally, companies are increasingly sensitive to safety and liability issues. Entrusting employees or clients to professional, registered, and insured private drivers guarantees peace of mind:

Vehicles are regularly maintained and inspected;

Drivers hold the required VTC (chauffeur-driven vehicle) licenses;

Controlled driving, adapted to weather and traffic conditions;

Discretion and confidentiality in the vehicle, essential for business discussions.

This security aspect is particularly valued when transporting international teams, executives, or well-known speakers.

7. Why do companies in Strasbourg choose Ghost Driver?

In Strasbourg and throughout Alsace, a partner like Ghost Driver provides concrete solutions to all these challenges:

Group transportation for seminars, conferences, trade shows, and corporate events;

A fleet of sedans and vans suitable for small groups as well as larger delegations;

Coordination of transfers to/from TGV stations, Strasbourg-Entzheim Airport, as well as Frankfurt, Basel-Mulhouse, and Zurich;

24/7 availability, including for late arrivals and very early morning departures;

Seamless communication with organizers (WhatsApp, phone, email) and real-time schedule tracking;

Tailor-made service, from simple transfers to full-day or multi-day chauffeur services.

By choosing a private chauffeur for their seminars and events in Strasbourg, companies enhance their image, comfort, efficiency, and peace of mind. And with a reliable partner, they can focus on what matters most: the success of their event.